Generating GHSA Form A directly from your SIS database

This application is Desktop java application that pulls data directly from Student Information System database (Powerschool and Infinite Campus only at this time), so, you will need the necessary information like your database server name/ip address, port etc.

Since this is a java application, you will need Java run-time environment 7 (JRE 7).

You want to download this file and just double click on the “jar” file, if you have the correct version of JRE installed, you should see the following screen.

Pic 1

If the connection to the PS database is successful, you will see a screen like the following with your High School names:

Pic 2

Pressing on the two buttons above will print the appropriate reports (one PDF per High School) in the same folder where you downloaded the “jar” file.

FteTrack and Schedule Analysis enhancements

FteTrack now gives school districts even more options to customize the application so that it fits a district's unique needs.

Most school districts have an "FTE Manual" that clearly states how to handle each individual DOE errors. Application administrators can now enter error resolution texts for each of these error codes in the application setup page (Pic 1 & 2), so that when a school user logs in and reviews his/her errors s/he will also have one two lines of text (Pic 3) that can guide the user in terms of how that error needs to be resolved.

Pic 1

Controlling Error visibility in Student Record application

One of our users had an interesting request:

She wants to be able to control what her school users see in terms of Errors and Warnings. SR application already allows admin users to turn an Error/Warning code on or off at System level. But, she wanted a more granular control, i.e., to be able to turn specific errors off for individual schools.

With the latest SR application update, you should be able to do this.

Turning off Errors at System level:

Picture 1

New Content Completer validation report

Content Completer data element is mandatory for each Course level record. This element, though new, is a critical data element and will potentially be used for a large number of CCRPI indicators.

There is a lot of confusion out there about how this element is going to be reported and how it's going to be used for CCRPI. Information available through the DOE is complex and confusing at this point. Furthermore, 2 weeks from the end of current school year and the DOE is still trying to finalize the requirements..

Having said all that, we have added a new Course level report that validates Content Completer flag. This exception report looks for the following:

• Content Completer = P and Numeric grade < 70 or Alpha Grade = F or N for any part of the course
• Content Completer = F and no part of the course has Numeric grade < 70 or Alpha Grade = F or N
• More than 1 part of the course being reported with Content Completer = P or F

Screenshots:

Special Ed FTE Reporting - IEPs, Segments and Scheduling

From FTE File Layout and Edit Rules:

SPECIAL ED ENVIRONMENT must be one of the following valid values if DATE OF BIRTH is such that AGE is greater than 5 as of September 1:

• '1' Regular Class - inside regular class at least 80% of the time
• '2' Resource Room - inside regular class 40%-79% of the time
• '3' Separate Class - inside regular class less than 40% of the time

Loading Files to FteTrack

When we install FteTrack on a machine, the install process creates a Shortcut (picture 1 below) for FteTrack Load command on User's Desktop. Later on, if you login to the machine with different UserID than the one we used to install the software, you will not see the Shortcut for the load command.

Picture 1

Updating FTE Track and Student Record Installation files

Download the zipped file containing all of the updated files (link at the bottom)

Unzip the file using Window's unzip utility or any similar zip utility (7-zip, WinRar, Winzip etc.)

Unzip the zipped file

.. then run the Update_FteTrack.cmd as an Administrator. For that, you first select the file, right-click, then choose "Run as administrator" from the context menu.

Run as administrator

After running an update of the software, you must run the Load commands by clicking the respective Shortcut on your Desktop.

You must do this because the update process drops and create some of the internal database tables, thus, rendering all of the reports invalid. Running the Load command rebuilds all of the reports.

Download FteTrack update