Thursday, August 14, 2014

CRDC Track

The 2013-14 CRDC will collect information about the 2013–14 school year from a universe of every public school district and school.

The following statement for this document on ED website for CRDC made me chuckle though:

 Public reporting burden for this collection of information is estimated to average 14.2 hours per school survey response and 4.2 hours per local educational agency (LEA) survey response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
Are they kidding or just ignorant?

I have known school districts during the last CRDC reporting cycle (2011-12) where they had 3-4 people working full-time for months to be able to compile this massive dataset for all of their school and they had 12 schools.

Anyway, based on the guidelines from OCR website, we can conclude that most of the data elements ( > 80% ) at school level (both Part 1 & 2) can be easily derived from the existing FTE and Student Record datasets that each school district in Georgia already reports to the state.

The way this application works is, you load your October 2013 FTE file (for Enrollments) and 2013-14 Student Record files (for Course & Discipline related data elements). The application pre-fills forms for individual schools with more than 80% of data fields already filled in. Data elements that are not part of either FTE or SR data collection can be manually entered and saved into the form for each school.

Once finished with minimal data entry, a file can be generated containing School level data (parts 1 & 2) for all of the schools in a single file. This file can then be directly uploaded (NO manual data entry on OCR site) to the OCR website.

Here are some of the screenshots:

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